HSLC Policy on Personal Data
How we collect and handle your personal data:
The Historic Society of Lancashire & Cheshire collects the following personal data from members of our Society:
- postal address
- email address
- membership category
This data is collected from membership applications completed through our agent, Liverpool University Press, and their subscription agent, Turpin Distribution Services Ltd.
We collect and store this information to enable us and our agents to send by post a copy of our journal, ‘Transactions of the Historic Society of Lancashire & Cheshire’, to all members and to send out our regular Newsletters and annual programme details by email or post, if we have no email address. Annual subscription renewal forms will also be issued by post.
We share data with Liverpool University Press, our publishers, who post out volumes of our journal to members and also with their subscription agent, Turpin Distribution Services Ltd.
We keep your data as long as your membership of our Society continues. Once we are advised that an individual wishes to cancel membership, any paper forms are destroyed and electronic details are deleted. Members have the right to check details held by contacting the Membership Secretary, Liverpool University Press or Turpin Distribution Services Ltd.
Members can request that their data is deleted using the above contact details but this would mean that they will no longer receive copies of the journal or Newsletters.
Occasionally, when we organise or host a seminar, conference or visit for which we need to take payment, we may collect names, addresses and email addresses from non-members so that bookings can be confirmed. This information is shredded or deleted after the seminar, conference or visit has taken place.
Application forms for education, publication and research grants include some additional details as set out on each form and are submitted online. Once the applications have been considered and the applicants advised of the outcome data is deleted straightaway for unsuccessful applicants and once the awards have terminated for successful applicants.