HSLC Policy on Personal Data
How we collect and handle your personal data:
The Historic Society of Lancashire & Cheshire collects the following personal data from members of our Society:
- postal address
- email address
- membership category
This data is collected from membership applications completed either on a paper form posted to our membership secretary or online through our website.
We collect and store this information to enable us to send by post a copy of our journal, ‘Transactions of the Historic Society of Lancashire & Cheshire’, to all members and to send out our regular Newsletters and annual programme details by email or post, if we have no email address. We may also send subscription reminders where payment is in arrears.
We share data with Liverpool University Press, our publishers, who post out volumes of our journal to members.
We keep your data as long as your membership of our Society continues. Once we are advised that an individual wishes to cancel membership, any paper forms are destroyed and electronic details are deleted. Members have the right to check details held by the Society by contacting the Membership Secretary.
Members can request that their data is deleted by contacting the Society but this would mean that they will no longer receive copies of the journal or Newsletters.
Occasionally, when we organise or host a seminar, conference or visit for which we need to take payment, we may collect names, addresses and email addresses from non-members so that bookings can be confirmed. This information is shredded or deleted after the seminar, conference or visit has taken place.
Application forms for education, publication and research grants include some additional details as set out on each form and are submitted online. Once the applications have been considered and the applicants advised of the outcome data is deleted straightaway for unsuccessful applicants and once the awards have terminated for successful applicants.